Simply Organized

INBOX ZERO: THE FINALE

Welcome back! I’m glad you are here!


In today’s blog we are going to wrap up on conversation on Inbox Zero. At this point, you should be going through all of your emails beginning with 2021, then 2020, then 2019, etc.

Now that your email is at Inbox Zero, how do you keep it that way? You’ll want to check your emails daily. Some check them once a day, some twice a day. Block out time in your schedule to do this on a daily basis. Don’t block out too much time because we are just going to go through the emails and get them out of your inbox.


When you are checking your emails, you’ll want to follow the rule we talked about before. Open up each email. If it is something that you can delete, delete it right away. If it is something that can be done in 3 minutes or less, go ahead and do it and then either delete or file that email. If it’s something that’s going to take more than 3 minutes, add it to your to do list and come back to it later. With these emails you can either leave them in your inbox and delete them as soon as you are finished with them, or file them in a folder.


Now on to some automations that will make your life easier! If you use Gmail, take advantage of the filter option. If you use this, you can tell Gmail to send certain emails to a specific folder, delete, etc. It keeps unnecessary emails out of your inbox.


There are a few different ways to create folders in Gmail. Zapier has a great step by step walk through of how to create filters as well as some ideas to get you started on creating filters. You can view their article here.


How do you think it will feel once you reach Inbox Zero and keep it that way? It’s going to be great and it will decrease your overwhelm and stress.


I want to thank you for sticking with me through this Inbox Zero process! I hope it has been helpful to you and has given you some good ideas on how you can reach Inbox Zero! I would love to hear from you! Let me know if you have tried to get to Inbox Zero and let me know your struggles. I also want to know your successes!


Speaking of knowing your successes and struggles, I am going to be starting a membership for mental health therapists in private practice. It will be a great community where you can learn how to do things like Inbox Zero and much more! If you are interested in joining the membership waitlist, you can do that here! I would love to have you in the membership to help you with the administrative tasks as well as getting your business organized so you have less stress and overwhelm! If you have any questions, don’t hesitate to reach out!






Until next week! Take care of yourself! -Kim




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Hi! I wanted to introduce myself to you! My name is Kim Keller and I am the owner of Mindfulness Cubicle. As a former therapist turned private practice systems enthusiast, my goal for the clients that we work with is to systematize their private practice so they are able to grow and scale their business!


After working with dozens of therapists, I realized there was a commonality and a need with a large percent of them. They had no business systems. They were re-inventing the wheel every time they did tasks.

After creating systems within their business, therapists were able to either complete tasks themselves quicker and more efficiently or they were able to hand off those tasks to a Virtual Assistant without needing to do any training. I want you to see this same kind of success!

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